Resources for Current Grantees

This is a resource page to help current UC ITS grantees deliver a successful project and meet all grant requirements. Jump to any of the following sections for more information:

Grant Requirements and Expectations

PIs are responsible for understanding and complying with the terms and conditions of the Grant Requirements and Expectations Agreement. The Agreements for the most recent funding rounds are provided below. For previous years, please refer to your original award email.

FY 2024-25 Grant Requirements and Expectations

FY 2023-24 Grant Requirements and Expectations (SB 1 / STRP and RIMI Phase 2)

UC ITS Templates and Style Guides

PIs are responsible for adhering to and using UC ITS style guides and templates when producing UC ITS final reports, policy briefs, and presentations. These materials can be downloaded below:

Submitting Final Deliverables and Research Products

Most research projects will produce a final report and policy brief in addition to other types of deliverables, including journal articles, models, tools, presentations, websites, books / book chapters, op-eds, and blogs. For the final report, PIs may submit a report using the UC ITS report template or an open access, peer-reviewed article in an academic journal. To be considered open access, the article must be available at the publisher’s website or placed in a repository by the author (e.g., a preprint of an accepted manuscript that is posted on eScholarship). All UC ITS-branded reports and policy briefs go through an internal review and editing process that takes approximately 8 weeks, as outlined here. All PIs, regardless of affiliated campus, should use the form below to submit a UC ITS report for internal review or editing, or to submit other types of project deliverables or products. To submit policy briefs for internal review, PIs from UC Berkeley, UC Irvine, UC Davis, and other non-ITS UC campuses (i.e., UC Riverside, UC San Diego, etc) should use the form below. UCLA policy briefs should be submitted through this Google Form.

Please note that the project stakeholder(s)–as defined by the PI–must be provided an opportunity to review and comment on the draft version of the final report deliverable before it is submitted to the UC ITS and/or to a peer-reviewed academic journal. The PI is encouraged to also share a draft version of the policy brief with the project stakeholder(s) for review; however, this is not required as long as the project stakeholder(s) had an opportunity to review the final report deliverable. A draft of the final report must be submitted before the official end date of the project. If this deadline cannot be met, then the PI must submit a no-cost time extension request (see next section).

Submit a Final Deliverable or Research Product

Requesting No-Cost Time Extensions

In the event that the project cannot be completed within the approved timeline, the project PI must submit a formal request for a no-cost time extension In the event that the project cannot be completed within the approved timeline, the project PI must submit a formal request for a no-cost time extension no later than 2 months prior to the expiration of the grant term.

PIs must provide a strong, clear, and reasonable justification for the need for an extension. Requesting additional time solely for expending the awarded funds will not be accepted. PIs may be asked to submit a progress report if it has been more than 3 months since a progress report was submitted for the project.

Request a No-cost Time Extension

UC ITS Funding Acknowledgement

PIs are responsible for acknowledging the support provided by the UC ITS and the State of California in all presentations, publications, and other products resulting in whole or in part from the UC ITS research award. Sample acknowledgement language is provided below for projects funded through RIMI and SB 1 / STRP. This language may be augmented (as needed) based on the research product type (e.g., presentation, blog post, tool, website).

For projects funded through RIMI: This study was made possible with funding received by the University of California Institute of Transportation Studies from the State of California for the California Resilient and Innovative Mobility Initiative (RIMI). This document is disseminated under the sponsorship of the State of California in the interest of information exchange and does not necessarily reflect the official views or policies of the State of California.

For projects funded through SB 1 / STRP: This study was made possible with funding received by the University of California Institute of Transportation Studies through the Road Repair and Accountability Act of 2017 (Senate Bill 1). This document is disseminated under the sponsorship of the State of California in the interest of information exchange and does not necessarily reflect the official views or policies of the State of California.

Transportation Journals and Open Access

The UC is actively working with authors, libraries, and publishers on providing open access to more UC research. Learn more about the UC’s open access policies.

The UC Office of Scholarship Communications (OSC) defines open access publications as “digital, online, free of charge, and free of most copyright and licensing restrictions.” To be considered open access, a publication must be available at a publisher’s website or placed in a repository by the author (e.g., a pre-print of an accepted manuscript that is posted on eScholarship). The OSC maintains an active list of publishers and journals offering a discount to UC authors to make their articles openly available. 

The ITS Library at UC Berkeley maintains a list of transportation journals that includes links to the journal’s open access policy as well as information on the publisher, impact factor, and more. The ITS Library Director Kendra Levine is available to support ITS researchers in navigating the publishing process and/or answer any questions related to the UC’s open access policies.

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